Saxon State and University Library Dresden

(Last modified: 1 February 2010)

(II. and III. updated 1 March 2012)

According to paragraph 12.7 of the Saxon Higher Education Act (Sächsisches Hochschulgesetz), the Saxon State and University Library Dresden (SLUB) has issued the following policy on library fees and charges.

I. Library Rules and Regulationsto top

01. Overdue Fines and Cleaning Fees

Media

Borrowing privileges will be suspended, without further notice, once € 30.00 or more in fines have accrued on your library account.

Lockers and Study Carrels

02. Interlibrary Loan Fees

Borrowable Media via Interlibrary Loan 

Included in this fee is the charge for 20 copied pages (size DIN A4). Additional expenditures incurred by the lending library may be charged extra.

Document Delivery Services via Interlibrary Loan

Printed matter with a publication date before 1850 is not included in the 40-page limit policy. For these publications, please see the fees for digitization (II Services: Digitization Center).

03. Fees for Research Services

Any charges incurred by external research assistance services will be charged in addition to these fees.

04. Fines for Lost or Damaged Items

Actual costs for replacing lost, damaged or destroyed library property will be charged additionally to these fees.
In addition, costs for a locksmith's services to repair or replace locks on lockers and/or study carrels will also be charged.

05. Processing Fees

06. Address Identification

Occasionally, the SLUB administration is forced to resort to contacting the registration office to verify a user's address information, in order to send a notification or an invoice regarding fees and fines which the library user has incurred. In such cases, all charges involved in this procedure will be passed onto the library user at fault.

07. Delinquent Library Users

Library users who owe € 30.00 or more or who have not paid their fines for more than three months will lose their borrowing privileges. Their user account will be suspended without further notice.

The suspension will remain valid until the fines owed are paid in full, or until the debt incurred is less than € 30.00.

08. Reimbursement

Expenditures which the library has incurred on behalf of the library user (for example, shipping and delivery costs), or which have incurred as a result of services requested by the library user, will be charged to the party responsible for their incurrence.

09. Nonpayment or Late Payment

In the case of failure to pay upon receiving notice from the library, all fines, fees and administrative and enforcement costs will be charged, according to the guidelines defined by the authorities of the State of Saxony for debt-collection execution proceedings.

10. Deferral, Abatement, Waiver

It is possible, upon request by the library user, to have fees, fines and administrative charges waived, reduced or payment deferred, if the payment of such fees would impose an exceptional or extraordinary hardship upon the citizen, according to the terms defined in paragraph 59 of the Saxony State Budget Act.

II. Services: Digitization Centerto top

Costs of having microforms belonging to the SLUB Dresden (for example, microfilm reels, microfiche) duplicated by external services will be charged to the library user in addition to these fees. It is only possible to have complete rolls, reels or sheets duplicated.

Provision of high-resolution digital reproductions

(Rush orders (within 24hours) will be charged with a surcharge of 100%)

*tonal value optimized, retouching

Image Processing

Additional image processing upon request (e.g. crop images, composing)

Data Carrier (CD, DVD)

Prints (manually created prints, enlargements, exposure)

 Quanitity discount for the provision of high resolution digital reproductions

• provision of more than 10 sheets of the same title: 50% discount
• provision of more than 25 sheets of the same title: 60% discount
• provision of more than 50 sheets of the same title: 70% discount
• provision of more than 100 sheets of the same title: 80% discount

02. Usage charges

The use of image and text media is subject to consensus and costs. Digital reproductions provided by the German Graphic Collection, in restricted quality, are free of charge. They are in accordance withe the http://creativecommons.org/licenses/by-sa/3.0/de/ licensing model.

Also, the use of single images in scientific publications is free of charge if the number of copies remains below 1000 items.

As soon as SLUB media are publishes in printed matter or other offline media, the customer is to deliver a specimen copy unsolicitedly. The images in questions are to be marked. According to § 26 of the German law on publishing rights, the SLUB holds the right to purchase further copies at a preferential price.

In case of online use the URL is to be sent to deutsche.fothothek@slub-dresden.

Media center services are excluded from the usage charges stated above. They are listed seperately under item III.

Text media and sheet music are to be marked as follows on every publication:

SLUB, signature, PURL if applicable

German Photographic Collection image documents are to be marked as follows upon every publication:

SLUB/Deutsche Fotothek/Name of Photographer

Customers are liable for the use of images as stated in general terms and conditions.

Please note, also third party copyrights may apply. The customer is to preserve these rights (e.g. copyright of a reproduced piece of arts, personal rights, proprietary rights of collections, brand law).

Usage Charges

 03. Discount on usage charges 

• In case multiple images are published within one publication quantity discount is granted as follows:
  a) from 20 images: 20%
  b) from 50 images: 30%
• In case multiple images of the same title/signature are published within one publication quantity discount is granted as follows:
  a) more than 5 pages of the same title: 25% discount
  b) more than 10 pages of the same title: 50% discount
  c) more than 25 pages of the same title: 60% discount
  d) more than 50 pages of the same title: 70% discount
  e) more than 100 pages of the same title: 80% discount
• Reprints and facsimiles are subject to quantity discounts and usage charges as stated above, in case provision charges as stated in II.01 do not exceed 12% of the total of number of copies x net retail prices. Otherwise the last mentioned sum applies.
• Multiple Use:  In case of reissuing of printed works, films and all digital reproductions, fees amount to 50%, for licensed editions of printed works 75%, of primary charges.
  
  Discounts cannot be added up.

Other Provisions 

•  All fees and charges apply plus proportional costs for packaging and dispatch
• Dispatch abroad only upon prior payment
• A surcharge of 100% of usage charges as stated under II.02 is raised for printed works in case of worldwide use
• Research: Research exceeding the normal level is charged at the rate of 10,00 Euro per 20 minutes
• Banking charges and expenses are to be paid by the customer.
•  Images are provided as specified. The customer is liable to usage as per agreement only. Copy and/or propriety rights remain with the SLUB.
• Images may not be reproduced, duplicated, archived, altered or used in any other way outside the agreed purpose of usage. It is not permitted to transfer material to third parties for further usage.
• The customer is liable to preserve third party rights (copyrights, personal rights).
• The SLUB accepts orders or commissions under reserve and is authorized to defer or reject them. If applicable alter them after consultation.
• Further, the SLUB only accepts orders under the reserve that the originals are of the necessary quality or image resolution for the required service.
•   Services not listed in these regulations require prior written agreement.
• Further details apply as stated in the general terms and conditions of the German Photographic Collection. 

III. Services: Media Centerto top

01. Fees for Providing Audiovisual Media

For all services listed here, the following fees will be charged. Extra costs for packaging and/or shipping will be charged additionally.

If the duplication of the requested audiovisual media requires the services of a third-party provider, the library user will be notified and given the chance to decide if he/she is willing to pay the additional costs involved.

The fees listed under III.02. (Fees for Using Audiovisual Media) are not included in the fees incurred for the duplication of audiovisual media.

In the case of further publication or distribution, all audiovisual media resources belonging to the Media Center collection are to be identified as follows:

SLUB/Mediathek

Upon publication or distribution, the Media Center must be notified and provided with a copy of the production. Library users are responsible for adhering to all regulations governing use of audiovisual materials, for example international copyright laws. In the case of reproduction, the user is required to follow the guidelines governing copyright protection and personal rights.  Please note that the user (and not the SLUB Dresden) is responsible for attaining permission from all third parties involved before using audiovisual media. 

02. Fees for Using Audiovisual Media

Fees will be charged as follows, for one-time use (radio, film, television and other electronic media) of audiovisual resources belonging to the Media Center:

IV. Services: Deutsche Fotothek (German Photographic Collection)to top

01. Fees for Providing Photographic Media

For all services listed here, the following fees will be charged. Minimum for ordering media is €5.00. Extra costs for packaging and/or shipping will be charged additionally.

If the duplication of the requested photographic media requires the services of a third-party provider, the library user will be notified and given the chance to decide if he/she is willing to pay the additional costs involved.

The fees listed under IV.03. (Fees for Using Photographic Media) are not included in the fees incurred for the duplication of photographic media. Production of new photographic materials upon request is possible.

For express orders (processing within 24 hours), an additional cost of an extra 100% will be charged.

Fees for Providing Data

* Price includes basic image editing (optimizing tonal values), retouching

Image Editing

Data Storage Media (CD/DVD)

Prints (Professional Quality Prints, Enlargements, Exposures)

02. Fees for Using Photographic Media

Use of photographic media belonging to the German Photographic Collection requires authorized approval and is subject to the following fee schedule. Exceptions are made for low-resolution images which the German Photographic Collection has provided for Wikimedia Commons. These are subject to the terms defined by the Creative Commons Attribution ShareAlike 3.0 Germany licensing model.

The use of single images for academic publications produced in editions of less than 1,000 copies is also exempt from the following fee schedule.

In the case of further publication or distribution, all images belonging to the German Photographic Collection must be identified as follows:

SLUB/Deutsche Fotothek, [photographer's name]

Upon publication or distribution, the German Photographic Collection must be notified and provided with a copy of the publication. Users are responsible for adhering to the conditions regulating the use of images as described in the German Photographic Collection's Terms and Conditions (allgemeinen Geschäftsbedingungen) (PDF document, in German).

Please note that library users are responsible for adhering to all regulations governing use of images provided by the German Photographic Collection, including, for example, international copyright laws. In the case of reproduction, the user (customer) is required to follow the guidelines governing copyright protection and personal rights.  Please note that the user (and not the SLUB Dresden) is responsible for attaining permission from all third parties (individual persons, collections, private enterprise, etc.) involved before using photographic media.

03. Discounts

Discounts can only be applied to fees for using images, but not for those fees which are charged for the service of providing data (listed under IV.01.). Discounts cannot be accumulated.

• For the use of several images in a single publication, the following quantity discounts apply:   
  a) 20 photos or more: 20%
  b) 50 photos or more: 30%
• For re-prints and facsimiles of printed matter, the above-listed quantity discounts for use of images also apply, provided that the charges listed under IV.01. (fees for providing data) do not amount to more than 12% of the sum of the following calculation: number of copies printed x net sales price. In this case, the sum of the above-mentioned calculation shall apply.
• Multiple-use discounts: In the case of re-issues and/or re-prints (printed matter, films, digital media), a 50% discount on usage fees will apply. For re-prints of licensed titles, 75% of the original fee will be charged.

Further Provisions

• All fees and charges do not include costs for packaging and shipping. 
• Deliveries abroad are possible with prepayment of all charges.
• For the international use of images in printed matter, a surcharge of 100% of the fees for using images (listed under IV.02) will be assessed.
• For research requests which do not exceed the usual amount of effort required, the fee for this service will be charged as follows: € 10,00 per 20 minutes.
• The user (customer) requesting services will be responsible for any bank service fees and charges accrued. 
• Images are provided for use according to the intended use, as declared in the purchase agreement, which is binding. The user is responsible for adhering to the terms and conditions of this agreement. Intellectual property rights and proprietary rights belong to the SLUB Dresden.
• Images provided may not be used for any purposes beyond the intended use, as declared in the purchase agreement. Images may not be reproduced, duplicated, stored, archived, changed or used in any other way, nor are they to be passed on to unauthorized persons
• The customer is responsible for the observance of and compliance with all third party rights (i.e., personal rights, copyrights).
• In the case of further publication or distribution, the customer must agree to identify all images belonging to the German Photographic Collection as follows:

  SLUB/Deutsche Fotothek, [photographer's name]

• All orders and services are subject to these terms and conditions. The German Photographic Collection (Deutsche Fotothek) has the right to suspend or cancel an order, if necessary. If applicable, the German Photographic Collection has the right to make other arrangements, whether or not the customer has been consulted.
• Furthermore, the German Photographic Collection (Deutsche Fotothek) can only accept orders for images which are available for reproduction or which are of the quality necessary for the intended use.
• Services which are not covered by this agreement require a special written agreement.
• For all other terms and conditions, see the German Photographic Collection's Terms and Conditions (allgemeinen Geschäftsbedingungen) (PDF document, in German).

V. Further Library Servicesto top

Auditorium

Using any technical devices beyond those provided is subject to approval. Please contact Mrs Ahlers Bergner (E-mail: Ramona.Ahlers-Bergner@slub-dresden.de, Tel.: +49 351 4677 126, Fax.: +49 351 4677 111).

• Further discounts are available upon request.
• All costs incurred for necessary repairs or cleaning (i.e. waste removal) will be passed on to the user (customer). 

Signed Prof. Dr. Thomas Bürger
Director

Downloadto top

Library Fees and Charges (PDF, in German)

Payment of Fees & Finesto top

Self-service payment machine

Set up collective invoicing (in German)